Formally Introduce Yourself in Emails


Introducing Yourself In Email for the First Time

We have all been in the situation where we need to send an email to someone that we have never met.  Whether it´s for business or school or in any other formal situation, it´s good to know how to formulate yourself correctly in English to give the best possible first impression.

 See also:

Looking for more? See all our Business English Topics here.


Intro Sentence:

  • Dear ………. , (for example: “Dear John,” – continue on the next line) 
  • To whom it may concern,  (This is reserved for cases where you are sending an email but do not know who it is addressed to)

Explain who you are:

  • My name is Jared Murrs, I am from the Diversion Network.
  • My name is Karen Black, senior director of sales for Oregon Tours.

Explain how you got the email address, if applicable:

  • I received your email from a colleague of mine who who purchased a car from you last year.
  • I found your email address on a business card for property consultation.
  • Mark Handler from AGT gave me your email address.

. Add how you know the person, if applicable:

  • We met each other last month and the Chrysler Sales convention in Milan.
  • You may remember me, we were sitting next to each other on a flight from London the Berlin last Friday.


Explain your reason for writing:

  • I am writing in regards to the conversation we had about …(cell phone service providers)………….. 
  • I wanted to get in contact with you about …..(some new commercial opportunities within our channel)………………… 


Ways to Formally End the Email:

  • Kind Regards,
  • Sincerely,
  • All the Best,

Together this creates email introductions such as:

Dear Kevin Sprout,

My name is Jake, I am from the Diversion Network.  You may remember me, we met at a booth in the New Tech Sales Convention in Salt Lake City last week.  I am writing in regards to a conversation we had about software applications that could solve some of the technical issues your company is facing.


Kind Regards,

Amanda Wolf


Dear Lisa Morron,

My name is Kevin Sprout, I am the HR Manager of Chittos.  I received your email from Karen Uptown, who suggested I email you about a conference on Sales Management that we will be holding in July.



Amanda Wolf


  1. Thank You

  2. Thanks, it was useful.

  3. Thank you Amanda it helped me a lot. Continue your good work. You have a great day.

  4. ThanQ , it help me very much

  5. very informative, Thanks for the creator! God Bless


  6. Thank you very much for this useful knowledge. I will surely using this information in my work for business email purpose. Continue your good work. God Bless you Amanda.

  7. salam Aden says:

    thanks a lot.

  8. Semichan Joseph says:

    really helped me …..thank you very much

  9. Thanks a ton! It really helped me!

  10. Dear Amanda,
    It was very useful for me,
    thank u

  11. Thank you very much Amanda, you same my life

  12. Very helpful, thank you!

  13. Thank You

  14. Thank you Amanda it is really very helpful,

  15. thanks you amanda 🙂 it helped me guide for my cover letter ^_^ thanks and god bless!

  16. Thank you so much Amanda. It really helped me.

    I hope to visit your site regularly

  17. Hello. I am Pavina. I would like to know how to write email letter to person who work with organization . I would like to meet her at the office and ask her time available. I don’t how to start ….

  18. Przemek says:

    Hello, thank you for this sample. It’s simple, yet very practical and useful.

  19. Hi.It was great.Thank you so much for your support.

  20. Thanks! Very useful tips!

  21. Dear Amanda

    Thanks , it was really helpful

    I would like to get in contact with you more on my email and skype.

    Best regards

  22. shuneyna C.Bahran says:

    Hallow Dear

    I like your program is very much exited and useful .will get long
    I could like to your Skype account….

  23. Thanks for your great tips

  24. Thanks Amanda for supporting us.

  25. Thanks so much Amanda! That’s really helpful.

  26. i want to thank you was very helpful for me.iam learner of english so i would like to know about the email writing thats why i came to this site.i take this opportunity from this site..once again thank you.

  27. Thank you so much Amanda!

  28. Thank you! This helped so much!!!

  29. from Israel says:

    thank you! <3

  30. Thanks a lot.

  31. Thank you. it is very helpful for me to write emails.

  32. Arman Khan says:

    Thank a lot

  33. Thanks a lot! The information was swift and understandable!

  34. Tracy Martin says:

    Should this be one paragraph?

    • Hi Tracy,
      No this shouldn´t. Thanks for pointing this out. There was a problem with the formatting. I have fixed it now.
      Thanks for the comment!

  35. Thank you. An excellent outline.

  36. Please help me to complete the sentence.
    I’m very poor in English.
    Thank you very much in advance for your helping

    “I’m ….., sale person who take care for your company.
    Regarding to our sale team has visit you in Singapore last week. Please find room night production that your company support us in 2015 as attached file. For the rate in 2016, we will reduce the rate for your company to …… This is very special rate we do offer for you. We will revise rate in RFP system. I wish this rate will reach the budget of the visitors.”

  37. Siddhant Agarwal says:

    It helped me alot. Thank You.

  38. Very helpful, thanks a lot

  39. Thank you very much for such helpful templates!

  40. thank you very much for your share

  41. Mohe Denema says:

    I haven’t started yet, but by looking at the examples provided, Oh goodness am relieved.
    Thanks a lot Amanda.

  42. God bless your soul!

  43. Could you please help me how to write a formal email to introduce myself in a new team at work.

  44. woubeshet says:

    dear amanda,

    thank you for your best posts. really good . unfortunately, i have got very good ideas while i am trying to write an email. i hope this will not be the end support. i am here to get your support.


    • Hi there Woubeshet,

      I am doing my best to write a new course now for students looking to improve their emails – keep looking back for it – there will be more info soon!

      Best Regards,

  45. wasim arshad says:

    Hello Amanda,

    i would request you to help me making my introduction company letter which 90 years old and we are running a mens tailoring house in india. how to start a letter and end it in a very swift way. thanks and will be awaiting for your reply.


    wasim arshad

    • Hello Wasim,

      Thanks for contacting me. Unfortunately due to the large amount of requests I get each day I am only able to offer this type of support during classes with my students. If you would like to book a class with me I suggest you go to – you can see my hourly rates there. If you want to guarantee a time quickly you can sign up for a free demonstration and put in information that you are looking to a paid class (I get many demos each day and I can not do all of them but do make space for paying clients). From there I will get back to you with payment information and we can book the class in which I will help you to write all the emails we can in that time.

      Kind Regards,

  46. You saved my life. I could get a reply from the CEO. They are interested in helping my startup. Special thanks to you Amanda.

  47. Sirwalter R says:

    Thank this is very informational

  48. Jasmine Griffin says:

    Thank You For Teaching Me More Ways Of Sending A Professional Email out it really Helped Me

  49. Thanks, it totally got me going. I was struggling with how to begin, these tips gave me a good starting point. Thank you

  50. teanna young says:

    My name Teanna young i herd good things about u I want to learn more about you thank you

  51. let me try it and see if it will work for me coz am planning to do some business with an Indian man and he needs an introductory email.
    kind regurds

  52. Pimpa Teachsuwan says:

    Thank you very much, this is very helpful.

  53. Billie Buggs says:

    This posting just helped me get a job. Thank you , thank you, thank you.

  54. Dear Amanda,
    recently i find your greatest information about business thank you and God bless you!, i got work with telecommunication company in Afghanistan country kiosk sales supervisor, the new project for this company, if faced with big problem since 20 day no one show me my reporting line and my objectives, when i coming to the company the sales director on leave out of country how i will contact him officially and effectively to solve my problem, by mail or through telephone?

    note: i am only work in this project because this is now starting and need to hire more employees under hand of me in each region.


    • Amanda Wolf says:

      Hi Sharif,
      If I understand correctly it seems that sending him an email would be a good start! Wish you the best of Luck!

  55. Thank you Amanda, so helpful to my class on ESL 6 level.

  56. Thank you Amanda.

    Best regards,
    Azuan Ali

  57. Connie Smiley says:

    Hi Amanda
    Thank you so much for this useful advice. It was very helpful for a college assignment I recently completed for a Professionalism in the Workplace course. I found your article while searching for this topic on Google Chrome. I was born with Asbergers and I usually have difficulty in classroom environments. Your teaching format is excellent. Thanks again!


    Connie Smiley

  58. Thank you for this very helpful information!

  59. Hi Amanda’

    it is very helpful to me.

    big kisses.

    Donatien Fundi Fire

  60. Antoni T. says:

    Dear Amanda,

    The help and guidance you provide through this site is absolutely priceless. This page helped me our of quite a bit of a mental block.

    Thank you
    Antoni T.

  61. Alhamdulillah.

    Thank you Mam. Your site help me so much.

  62. Thank you for having this site

Speak Your Mind